Congratulations! You have submitted your grant proposal. Now you might be wondering what to expect if all your hard work pays off and you are awarded an NJCH grant. The information below is there to help you navigate the post-award process.
The list below is not exhaustive, but covers the major milestones associated with the post-award administration of an NJCH grant.
Applicants will be notified of decision via email by the award notification date listed in the grant guidelines.
NJCH staff hosts a post-award orientation session after the award notification date, during which NJCH will discuss the next steps for the grant award and give you the opportunity to ask questions.
NJCH grantees will need to submit the grant agreement by the date listed in the award notification. The grant agreement, in addition to all the post-award follow-ups, will be assigned in our online grant application and management system. Grant recipients will also need to provide a copy of their W-9.
The first payment of 90% of the total grant award will be paid within 90 days of receipt of the signed Grant Agreement. The first portion will be paid in two installments if 90% of the grant award exceeds $10,000, with the first payment taking place immediately after signing of the grant agreement and the second following automatically within the 90-day period. The final 10% of the grant will be paid after the submission and approval of the final report.
NJCH uses Bill.com for payments, a system that will enable you to receive secure electronic transfers of funds from NJCH directly to your bank account. We recommend organizations sign up for electronic fund transfer, but a paper check can be requested if needed. When your first payment is processed by NJCH, you will receive a system-generated email that includes instructions for signing up for electronic payments. If you have any questions about grant payments, please contact firstname.lastname@example.org.
Grantees are expected to acknowledge the Council on materials associated with the grant project.
Recipients of NJCH grant funds must acknowledge NJCH and National Endowment for the Humanities as funders throughout the grant period in all printed and electronic materials, including advertisements and publicity materials, and whenever written or verbal presentations are made.
The full acknowledgment and publicity guidelines for NJCH Grant awards, in addition to downloadable NJCH logo files and other support materials, are available on our Resources page.
There will be three major reporting requirements associated with your grant award:
- Interim Report due approximately halfway through your project period
- Pre-Closeout report due 30 days prior to the project end date
- Final Report due 90 days after the project end date
All three reports will be available in our grant management system when you receive the award notification. In addition, NJCH staff may periodically conduct check-ins to offer grant recipients the opportunity to ask questions, share stories, and seek resources for confronting challenges.
Where can I find your logo or other publicity materials?
Our logo and other publicity resources are available on our Resources page.
Where do I complete the reporting requirements for our grant?
All the reports associated with your award will be available in our grant management and application system, Foundant, under the Active Requests section. Please click here to access.
Our project is taking longer than expected – can we get an extension request?
Yes. A grantee may request one extension of up to six months on their grant project. An extension request must be made in writing and must include a new closing date for the project and an explanation for why the extension is necessary. Extension requests will not automatically be approved, though most are. Grant recipients will have the option to submit an extension request as part of the Interim and Pre-Closeout Reports or may contact NJCH staff directly at email@example.com at any other time to request an extension.
Can we make changes to our original budget and/or project plan?
Yes. We recognize that plans change and that you may need to make changes to your original project plan and budget. All changes in the scope or the objectives of a project, key project personnel, or the duration of the project must be requested and approved via email at firstname.lastname@example.org. Grant recipients are required to seek approval for changes that include the addition or deletion of budget categories but may transfer funds among pre-approved expenses provided that the scope or objectives of the project are not changed.